Whether you’re starting a new LLC or updating the registered agent for your existing business, it’s important to choose the best Kansas registered agent for your needs.
This article will help you to choose the registered agent that best fits your business, go over the basic functions of registered agents, and answer common questions about registered agents.
If you haven’t yet formed your LLC, you can get one year of registered agent services for free if you form your LLC with Northwest Registered Agent ($29 + state fees). (This is a great deal!).
A Kansas registered agent is an individual or business entity that is appointed by a Kansas LLC or corporation to receive tax and legal documents such as service of process, government correspondence, and compliance documents on behalf of the business.
Best Kansas Registered Agent Service
When choosing a registered agent service, you want someone who understands the importance of staying compliant and being diligent about legal processes and paperwork. That’s why Northwest Registered Agent is our #1 registered agent service choice for Kansas businesses.
Recommended Registered Agent Service
Northwest Registered Agent is our #1 overall pick for registered agent services. Their cost is $125/year – or get a year of service free when you form your LLC with them ($29 + state fees).
We recommend Northwest Registered Agent, which offers everything that you need to form your LLC along with Registered Agent services. The company boasts over 20 years of operations helping small businesses start or grow.
Northwest has a 100% Error-Free Guarantee with outstanding customer support, exceptional services, and high prices to match. If data privacy and access to customer support are top on your list, the extra costs of working with Northwest Registered Agent may be well worth it for you and your business.
See how Northwest Registered Agent compares to other registered agent services in StateRequirement’s Best Registered Agent Services review.
What Does a Kansas Registered Agent Do?
A registered agent does a few things for a company. Their main task is to be present when or if the company needs to receive tax or legal paperwork. These would be documents that can’t be sent to a mailbox or delivered to a front desk; rather, documents that must be handed directly to the person who represents the company.
A simple example would be a service of process, which is the delivery of legal documents in a lawsuit. These service documents must be delivered directly to the company’s representative – the registered agent – to ensure they are received.
This may seem like a small task, but the caveat that makes this a critical position is that the registered agent is required to be at the documented location to receive these papers during all “regular business hours.” This is the main reason that most people choose to use a registered agent service rather than operating as their own agent.
Other forms that your registered agent may receive on your behalf are:
- Tax forms
- Legal documents
- Official government correspondence
- Service of process
Another function of a registered agent is to file official documents with the state in which the LLC or corporation is established. In most states, businesses are required to file an annual report once per year to keep the business in “good standing” with the state.
Learn more about why your business needs a registered agent.
Can I Be My Own Registered Agent in Kansas?
The short answer is yes, you can be your own registered agent.
Whether or not that’s the best plan for you or your company is another question entirely. If you are looking to spend the absolute, bare minimum amount of money on your business, then being your own registered agent may not be a terrible choice. Still, even in that scenario, we don’t recommend it.
Benefits of Using a Registered Agent Service
There are only a few realistic options when it comes to whom you file as your registered agent:
- An attorney
- A registered agent service
As mentioned above, being your own agent has pitfalls and isn’t recommended. What’s more, an attorney in this position would be quite expensive and is generally only a viable option if you had them form your business for you.
So, that leaves you with the option of using a service. Here are the biggest benefits of using a professional registered agent service:
When you form an LLC or corporation, your formation data goes into a state database which is open and searchable to the public. The information in this database can include:
- Business name
- Formation date
- Registered agent name
- Registered agent address
While you can’t stop the state from publishing this information, you can retain the privacy of your name and your address by using a registered agent service. Since this information is public, marketing companies use these databases to gather information to market their products and services to business owners. Your mailbox will thank you for keeping your business address private.
Another major privacy benefit is having legal documents delivered to your agent and not you personally. If, for some reason, someone brings a lawsuit against your company, would you rather have your agent call you with these documents or have them served to you in front of your customers, clients, or employees?
Along with privacy, another of the main benefits of using a registered agent service is that they will help to keep your business in “good standing” with the state.
Some states require LLCs and corporations to file annual reports or other timely documents. While these generally aren’t difficult tasks, they are often easily forgotten or lost in the day-to-day work that your business hands you.
Your registered agent will send you reminders that this work needs to be completed, and some will even provide you with the proper documents to make your work even easier.
How Do I Elect a Resident Agent in Kansas?
Resident agents, known as registered agents in most states, act as the primary official contact for Kansas LLCs. Having a resident agent for your LLC ensures that the state and other parties can contact your business should they need to. Selecting one is a standard part of the Kansas LLC formation process.
The person or business that you select to act as your LLC’s resident agent must have a physical address within the State of Kansas. They also generally should be available during business hours and be comfortable with signing official papers if they’re asked to. Your resident agent will mostly receive routine communications, but they could get past-due tax bills or process of service documents should something happen.
You can select a resident agent when you file Articles of Organization with the Kansas Secretary of State. You also must indicate a registered office, which is simply where the resident agent is located and receives mail.
An LLC formation service can take care of all this for you, or you can go through the process yourself. Should you choose to do it yourself, you can use one of the following filing options:
- For online filing, you must create an account on KanAccess, which will give you access to different business functions. Among them, you will find a place to file your LLC’s Articles of Organization. The section includes entering your resident agent’s name and contact information. The Kansas LLC filing fee is $160 if you choose to go through the process online. Payment can be made when the information is submitted, with a credit card.
- For mail filing, you must download and print the Limited Liability Company Articles of Organization (Form DL). You will need to enter your resident agent and resident office information in Article 2. The article asks only for the agent’s name and address. Mail the form to the Kansas Secretary of State, whose address is found below. The Kansas LLC filing fee is $165 if you choose to mail in this form.
How Do I Change My LLC’s Resident Agent in Kansas?
Should you ever have to switch your LLC’s resident agent, there are two primary methods:
- File Change of Registered Office or Resident Agent
Through the Kansas.gov website, you can file the Resident Agent and/or Registered Office Amendment by searching for your LLC’s name and identification number. Your business should be in the results, and clicking on it will take you through the process of changing the resident agent. Alternatively, you can download Change of Registered Office/Resident Agent (Form ROA), complete it, and either mail or fax the form to the Kansas Secretary of State using the contact information found below. The fee for changing a resident agent $30 online, $35 by mail, and $55 by fax.
- File Kansas Business Entity Certificate of Amendment
Another way to change your resident agent in Kansas is to file a Kansas Business Entity Certificate of Amendment. The filing fee is $35 made payable via check, money order, or credit card, with a $20 surcharge for fax filings. Complete the form, print, and submit it to the Kansas Secretary of State – Business Services Division, along with the filing fee. You should only use this method if you have other changes you need to update your business information.
If you choose to use or switch to a registered agent service, they should complete and file the changes for you. For more information about our recommended Registered Agent service for your LLC, check out our Northwest Registered Agent review.
Recommended Registered Agent Service
We recommend Northwest Registered Agent, which offers their Kansas registered agent service free for one year along with your LLC formation.
Kansas Secretary of State Contact Information
Kansas Secretary of State
Business Services Division
Memorial Hall, 1st Floor
120 S.W. 10th Avenue
Topeka, KS 66612
Hours: Monday – Friday, 8:00am – 5:00pm
Phone: Business Services – (785) 296-4564
Fax: (785) 296-4564
Email: Business Services – email@example.com
Kansas Registered Agent FAQ
Who can be a Kansas registered agent?
Anybody who meets the necessary requirements can act as your registered agent. These requirements include:
Must be at least 18 years old
Must have a physical street address in the state of Kansas
Must be available during typical work hours (i.e., 9 a.m. to 5 p.m. Monday through Friday)
Is a statutory agent the same as a registered agent?
Yes. Some states refer to registered agents as statutory agents. Other names for registered agents include resident agent and agent for service of process.
Can I be my own registered agent?
While you can be your own registered agent, it comes with a lot of responsibility. This could take you away from the parts of your business that you enjoy the most. It can also be stressful trying to keep up with all compliance requirements, and your information will also be available on the public record.
Can I get a free registered agent?
Yes, as long as they meet all of the necessary requirements and follow the state’s guidelines. It can lead to trouble if you use someone that doesn’t follow all rules and regulations. Many LLC formation services offer free registered agent services with their packages for a certain amount of time.
Why do I need a registered agent?
All states require that LLCs have a registered agent. Businesses need registered agents because there needs to be a point of contact for every business, for legal processes, communication, and staying in compliance. Check out StateRequirement’s guide on why you need an LLC registered agent.
How do I choose a registered agent?
The best registered agent or service will be responsible, helpful, and honest. They should have a track record of being on time and working with other influential businesses.
How much does a registered agent service cost?
A registered agent service can cost as low as $99/year for some services, but others may charge considerably more depending on what services they offer.